How to Use Microsoft Teams

💻 Step 1: Open Microsoft Teams

Desktop App: Launch the Microsoft Teams app from your Start menu or desktop
Web Version: Go to https://teams.microsoft.com and log in
Mobile App: Download from your device’s app store and sign in with your Microsoft 365 account

🏠 Step 2: Understand the Main Interface

Activity: See recent mentions, replies, and notifications
Chat: Start or continue one-on-one and group chats
Teams: Access your organisation’s channels for collaboration
Calendar: View and join scheduled meetings
Calls: Make voice or video calls
Files: Access shared documents across Teams and OneDrive

💬 Step 3: Start a Chat or Call

Chat:
- Click Chat > New Chat
- Enter a colleague’s name and start typing your message
- Use the paperclip icon to share files and smiley for emojis
Call:
- From any chat, click the phone or video icon to start a call
- Or go to Calls and select a contact

👥 Step 4: Join a Team or Meeting

To join a Team:
- Go to Teams > Join or create team
- Enter a code or request access if required
To join a Meeting:
- Open your Calendar, find the meeting, and click Join
- Check your camera/microphone settings before entering

🗂️ Step 5: Share and Collaborate on Files

Open any chat or channel
Click the paperclip icon or drag and drop a file
Files open in Teams or the relevant Microsoft 365 app (e.g., Word, Excel) for real-time co-authoring

🔁 Tips

Use @mentions in chats and channels to notify specific people
Use the Search bar at the top to find messages, people, or files
Teams works best when integrated with Outlook, SharePoint, and OneDrive